GST Invoice for Transporters — Bill Clients From Your Trips
A transport invoice usually covers several trips for one client, each with its own freight, extra charges and an advance already received. Typing that into a Word or Excel template every month is slow, and one wrong total means a payment held back.
Trucksarthi builds the invoice from the trips you have already entered. Pick the client, tick the trips not yet billed, choose the GST, and the invoice is ready as a PDF with your logo, bank details and a UPI QR code. The client’s ledger updates by itself, so you always know what is still outstanding.
What the invoice includes
- Your business name, logo, address and GSTIN, and the client’s details.
- One line per trip, with freight, other charges and the advance already received.
- SAC code 9965 (goods transport services) printed on the invoice.
- GST as CGST and SGST for a client in your state, or IGST for a client in another state, at 0%, 5% or 18%.
- Bank account details and a UPI QR code the client can scan to pay.
- Your signature, and the totals, in a clean A4 PDF.
Numbering you do not have to track
Invoice numbers follow on from your last one automatically, so there are no gaps or repeats. If you already have a series running in another book or software, you can set where Trucksarthi’s numbering continues from.
Which GST rate to choose
Goods transport agencies (GTAs) — transporters who issue a bilty or consignment note — charge GST on freight at one of a few rates, depending on whether GST is paid under forward charge or by the client under reverse charge, and whether the transporter claims input tax credit. Trucksarthi offers 0%, 5% and 18% so you can follow whichever applies to you. Which one applies is a question for your chartered accountant; the app does not decide it for you.
From invoice to payment
Each invoice is recorded against the client. Payments you receive are entered in the same client khata, and the outstanding balance is always the invoices raised minus the payments received. Advances received before billing are shown as their own credit, so they are never counted twice.
What it does not do
Trucksarthi creates GST invoices; it does not file GST returns, generate e-invoices (IRN) or e-way bills, or replace your accountant’s books. Share the invoice PDFs and client statements with your CA for filing.
GST invoice questions
Can one invoice cover many trips?
Yes. Choose the client, select any of their trips that have not been invoiced yet, and they all go on one invoice with a line each. A trip cannot be billed twice.
When should I use IGST instead of CGST and SGST?
Use CGST plus SGST when your business and the client are registered in the same state, and IGST when they are in different states. Trucksarthi splits or combines the tax for you once you choose.
Does Trucksarthi file my GST returns?
No. It produces the invoices and keeps the client ledgers. GST returns are filed on the GST portal, usually by your chartered accountant, using these invoices.
How do I send the invoice to my client?
Share the PDF on WhatsApp or email straight from the app, or print it from the desktop dashboard. The client can pay using the UPI QR code printed on it.
Try it on your own trips
Every feature is open for 30 days, with no card needed. Install the app, sign in with your mobile number, and add one truck and one trip to see it work.